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Privacy Policy 2018-08-08T14:36:16+00:00

Privacy Policy

The websites of Sumitomo Chemical (UK) plc (hereinafter “SCUK”) contain important information about how we use your personal data. The websites include www.sumitomo-chemical.uk, www.sumivector.com, www.airnote.co.uk and their pages and sub-sites.

Sumitomo Chemical (UK) plc Privacy Notice (Clients)

1. We strive to respect the privacy and security of our users, customers and suppliers, as well as their representatives (generally: “Clients”), in relation to all products and services, provided by SCUK (Hythe House, 200 Shepherds Bush Road, London W6 7NL, United Kingdom).

SCUK is a wholly-owned subsidiary of Sumitomo Chemical Company Ltd., Japan.

If you have any questions or comments regarding this document, please contact us using the address below.

PERSONAL DATA

2. When you submit a request or electronically pass information to SCUK  (including, but not limited to, contact details, business details and location information), you are sometimes asked to provide or you directly provide to us certain information, including, but not limited to, your:

  • Name
  • Title
  • Company
  • Address
  • Phone number
  • E-mail address and line of business.

This information helps us to provide you with the most appropriate services, support or information of SCUK and also to reach you for clarification.

You may also be providing us with data regarding your:

  • Client or supplier account
  • Financial information
  • Device
  • Location
  • Legal documentation
  • Qualifications
  • Emergency contact information
  • and/or any other information you provide.

This information helps us to conduct business or otherwise engage with you for regulatory, contractual or other legal reasons.

These kinds of data will in many circumstances be considered as personal data under applicable data protection legislation (which includes the European Union Data Protection Directive (Directive 95/46/EC), the Regulation (EU) 2016/679 (General Data Protection Regulation) and applicable national law).

If you have registered with our website, or asked us to register you, we will collect or reaffirm your consent when we collect your personal information (including the date that you gave consent) so that we have an accurate record of how your personal information was collected and reason for collecting and storing it. This is opt-in consent and you may withdraw your consent to the use of your personal data at any time.

3. Please consult the table below to see for which purposes we process (use, store, etc.) personal data, as well as the legal grounds for such processing and the relevant retention period.

Purpose Categories of personal data Legal grounds Retention period
Establishing and/or fulfilling a contract.

Customer management and technical support services.

Identification data, profession and job, professional contact details. Performance of a contract with you or your company; and inter-group administration. For no longer than is necessary, including as long as may be reasonably necessary for meeting regulatory requirements, resolving legal disputes, enforcing contractual terms and conditions.
Product development, testing, improvement and troubleshooting. Identification data, profession and job, professional contact details. Legitimate interests of SCUK in improving its products and services. For no longer than is necessary according to the purpose.
Direct marketing. Identification data, profession and job, professional contact details. Legitimate interests of SCUK in promoting its products and services, or consent where and to the extent required in the case of electronic mail marketing. For no longer than is necessary according to the purpose and after that up to 12 months from your last interaction with us or your account.
Website and online services. Identification data, internet browser and operating system, information related to your browser or device that you access our website or services under our control, IP address, location. Legitimate interests of SCUK in protecting its property and securing its website and online service. For no longer than is necessary, including as long as may be reasonably necessary for meeting regulatory requirements, resolving legal disputes, enforcing contractual terms and conditions.

We may retain your data for up to 1 month after the stated retention period in order to process its removal.

4. We may allow access to any information (including categories of personal data like these) provided by you or a third party acting on your behalf to SCUK, in order to comply with a valid legal process, such as a search warrant, subpoena, or court order, and to protect our rights and property. If warranted, we may also allow access to this information in special emergencies where physical safety is at risk.

5. We reserve the right to disclose any information obtained from or about you to third parties in connection with a merger, acquisition, bankruptcy or sale of all or substantially all of SCUK’s assets.

6. Except as described here, we do not sell, trade, or rent your personal data with any third parties outside of SCUK.

STORAGE AND DATA TRANSFERS

7.  We store your personal data within the European Economic Area (“EEA”). However, we may store or transfer some or all of your personal data outside of the EEA to:

  • Sumitomo Chemical Company (“SCC”) in Japan or other affiliated companies of SCC for purposes described above;
  • Any third parties to whom SCUK subcontracts all or part of this processing, such as marketing and communications agencies that have agreed to process your personal information according to this Privacy Notice, service providers, hosting providers and any other relevant roles; and/or
  • Web analytic, firewall or search engine providers.

8.  In the event of transfer of personal data to a country outside of the EEA, SCUK systematically ensures the application of an adequate level of protection of such personal data by approved means. You can request more information about such measures (including copies where relevant) by getting in touch with SCUK through the contact form below.

YOUR RIGHTS

9. Subject to applicable law, you may have some or all of the following rights in respect of your personal data. You can exercise these rights by getting in touch with SCUK using the address below.

Please include your personal details as well as some means of verifying your identity (e.g. copy of identity card), together with an idea of the information you believe that we may have collected about you.

Please note that SCUK may reject requests that are excessive or a misuse of the relevant right.

a. Access right. You may have the right to obtain confirmation of whether SCUK processes personal data in relation to you and, if so, gain access to a copy thereof. For certain kinds of data, you may also have a right to data portability.

b. Data accuracy: right of rectification and right to erasure. You may have the possibility of rectification (in case of inaccurate or incomplete data) or obtain the erasure of your personal data, provided that the applicable legal requirements are met. The right to erasure is subject to various exceptions, notably as regards personal data whose processing is necessary to support litigation or for compliance with statutory retention requirements.

c. Limits to processing: right to restriction, right to object & consent withdrawal. In addition, you may have the right to object to the processing of personal data based on SCUK’s legitimate interests (see table above) and to otherwise obtain the restriction of certain forms of processing in specific circumstances. In particular, in relation to the processing of personal data for direct marketing purposes, you may have the right to object at any time thereto. Where any processing is based on consent, you may have the right to withdrawal such consent at any time (without this affecting the processing prior to the consent withdrawal).

d. Right to lodge a complaint with the supervisory authorities. You may have the right to lodge a complaint with the supervisory authority, in particular the data protection authority that is competent for your place of residence or the lead supervisory authority for SCUK, namely the United Kingdom’s Information Commissioner’s Office Data Protection Authority (www.ico.org.uk).

CHILDREN 

10.  SCUK’s services are not directed or targeted towards children, and SCUK does not knowingly collect information from children. If SCUK learns that a child has provided it with personal data, it will use reasonable efforts to remove such information from its files.

USER’S ACKNOWLEDGMENT OF THIS NOTICE

11. By visiting this Web Site, you acknowledge that you have (had the opportunity to) become familiar with SCUK’s privacy notice.

12. We reserve the right, at our sole discretion, to change, modify, add, or remove portions from this privacy notice at any time. We shall notify any such changes in according with applicable data protection legislation and changes will be posted to this page.

SCUK’S USE OF COOKIES

The SCUK website uses cookies – or small text files – to collect site usage statistics and to recognise users. This is important to improve the services we can provide to our users and also to improve security. We use cookies to gather site traffic information so that we can improve how we can communicate with you.

Our site uses third-party functionality (Google maps), whose site also uses cookies.

We use Google Analytics and security cookies to distinguish whether a visit is new or not, or there is an existing login session and whether a visit is from a human or a bot/crawler. The cookies may store an IP address, but do not collect personally-identifiable information.

You may find out more about cookies and how to adjust your browser settings to accept, reject or delete them at the information site www.allaboutcookies.org

DATA ACCESS REQUEST

Please contact: datateam@sumitomo-chem.co.uk with the subject heading: Client Data Protection request, and providing your name, email address and the reason for contact.

Date of Notice: 22nd May 2018

Version 1.0

Sumitomo Chemical (UK) plc Privacy Statement (Job Applicants)

This Privacy Statement contains important information about how Sumitomo Chemical (UK) plc (“SCUK”) whose registered address is Hythe House, 200 Shepherds Bush Road, London W6 7NL, United Kingdom, uses your personal data in relation to an application that you submit or is submitted on your behalf for a job at SCUK.

We strive to respect the privacy and security of applicants for jobs in relation to positions that are available at SCUK.

By submitting your application or your CV, you acknowledge that you have read (or have had the opportunity to read) and have understood this Privacy Statement. If you do not wish your information to be used as follows, please do not submit your application or your CV.

This Privacy Statement sets out:

  • which personal data we gather in the course of the application and recruiting process;
  • how we use your personal data;
  • who has access to your personal data;
  • how long we keep your personal data;
  • how you can access and modify or correct the personal data we collect about you;
  • how we secure your personal data; and
  • how you can submit questions and remarks.

Which personal data do we collect?

This Privacy Statement relates to all personal data that we receive from you and that we collect and process about you in the context of your application and the resulting recruitment process

These personal data include:

  • identification and contact details;
  • personal characteristics (such as gender and date of birth);
  • lifestyle information (such as hobbies);
  • psychological information (such as personality and character);
  • leisure activities and interests ;
  • education and work experience (including results, certificates, degrees, references);
  • professional, job and compensation information (such as current position, department, location and current and desired salary, bonuses, benefits and other compensation);
  • talent information (such as language skills and willingness to relocate);
  • all data in your CV and cover letter, all publicly available data from your LinkedIn profile and other social media or public websites; and
  • all other personal data you have provided to us orally or in writing in the context of your application.

How do we use your personal data?

Your personal data will be used in the context of your application and recruitment process, including for:

Purpose Legal grounds
Evaluating your skills, qualifications and interests against our career opportunities. Necessary for the potential conclusion of an agreement between you and SCUK.
Checking your data, your references and/or conducting background checks (where applicable).
Communication concerning the recruitment process and your application.
Implementing improvements to the application and recruitment process within SCUK. Legitimate interest of SCUK to improve its processes on the basis of your application and recruitment procedure.

Who has access to your personal data?

Your personal data can be shared with Sumitomo Chemical Company (“SCC”) in Japan and if needed with other affiliates of SCC. Within these entities, the following staff members have access to your data:

  • staff members of the HR department;
  • members of management;
  • manager to whom you would report in the function.

In certain cases, technical staff members may have access to your personal data, but only insofar this is necessary to ensure the proper functioning of our technical systems.

SCUK may make use of external service providers or third parties for any of the purposes described above (e.g. recruitment websites or agencies conducting background checks). In such case, access to your personal data will be limited to the purposes described in this Privacy Statement, and in accordance with the requirements of the applicable data protection legislation.

How long do we retain your personal data?

If your application is not successful, we will not retain your personal data for more than 6 months after the end of the recruitment process. We may hold your data for up to 30 days after the stated retention period in order to process its removal.

If your application is successful, your personal data obtained in the context of the application and recruitment procedure will be included in your personnel file. You will then be informed separately of how SCUK processes personal data of its personnel.

Accessing and correcting your personal data

You have a legal right to access your personal data, to have them corrected, to have them erased, or to receive them in a structured, commonly used and machine-readable format that can be transferred to another party.

If you wish to exercise any of these rights, please contact our data team via datateam@sumitomo-chemical.co.uk and include a proof of identity, together with further details that could help us to speed up our response to you.

You remain responsible for any personal data you provide and for the consequences of such action. Please note that you may not provide SCUK with personal data in breach of obligations towards others relating to privacy, confidentiality, intellectual property or trade secrets, unless you have obtained explicit consent of the relevant person or entity to share these data with SCUK for the purposes described in this Privacy Statement. By including references, you guarantee that you have informed the parties involved about the processing of their personal data as described in this Privacy Statement.

Security of your personal data

Our IT systems are secured against unauthorised access. Only competent staff members have access to your personal data, on the basis of a personal login or other means of authentication, and only where this is relevant for the performance of their tasks.

We have implemented appropriate technical, physical and organisational measures to protect your personal data against unlawful or accidental destruction, loss, alteration, unauthorised disclosure and against abuse, damage and theft.

How you can submit questions or remarks

For questions, remarks or complaints regarding the processing of your personal data by SCUK, you can contact datateam@sumitomo-chemical.co.uk

You also have a right to (i) object to the processing of your personal data, (ii) withdraw consent for the processing of your personal data, where applicable, and (iii) file a complaint with the competent supervisory authority, which for the United Kingdom is the Information Commissioner’s Office Data Protection Authority (www.ico.org.uk).

Changes to this Privacy Statement

This Privacy Statement may be updated on a regular basis. The most recent version is always available on this webpage. The date on which the current version was published, is included below. Please check on a regular basis whether a new version has been published, as any changes will apply to your personal data as from the date of their publication.

Date of Statement: 23 May 2018

Version 1.0

Sumitomo Chemical (UK) plc Avis de Confidentialité (Clients)

1. Nous nous efforçons de respecter la vie privée et la sécurité de nos utilisateurs, clients et fournisseurs, ainsi que de leurs représentants (généralement: “Clients”), en ce qui concerne tous les produits et services fournis par SCUK (Hythe House, 200 Shepherds Bush Road, Londres W6 7NL, Royaume-Uni).

SCUK est une filiale en propriété exclusive de Sumitomo Chemical Company Ltd., Japon.

Si vous avez des questions ou des commentaires concernant ce document, veuillez nous contacter en utilisant les informations ci-dessous.

DONNÉES PERSONNELLES

2. Lorsque vous soumettez une demande ou transmettez des informations à SCUK par voie électronique (y compris, mais sans s’y limiter, les coordonnées, les détails de l’entreprise et des informations de localisation), nous vous demandons parfois de fournir ou vous nous fournissez directement certaines informations, y compris, mais sans s’y limiter, votre :

  • Nom
  • Titre
  • Société
  • Adresse
  • Numéro de téléphone
  • Courriel et secteur d’activité.

Ces informations nous aident à vous fournir les services, le support ou les informations les plus appropriés de SCUK mais aussi pour vous contacter pour obtenir des éclaircissements éventuels.

Vous pouvez également nous fournir des données concernant :

  • Votre compte client ou fournisseur
  • Des informations financières
  • Appareil de connexion
  • Localisation
  • Documentation légale
  • Qualifications
  • Informations de contact en cas d’urgence
  • Et / ou toutes autres informations que vous fournissez.

Ces informations nous aident dans notre entreprise et / ou sont destinées à rentrer en contact avec vous pour des raisons légales, contractuelles ou régulatoires.

Ces types de données seront souvent considérés comme des données personnelles en vertu de la législation sur la protection des données (qui inclut la directive européenne sur la protection des données (directive 95/46 / CE), le règlement (UE) 2016/679 (règlement général sur la protection des données) et les lois nationales applicables).

Si vous vous êtes inscrit sur notre site Web ou si vous nous demandez de vous inscrire, nous recueillerons vos informations personnelles ou demandons reconfirmation de votre consentement (y compris la date à laquelle vous avez donné votre consentement) afin que nous ayons un enregistrement précis de comment vos informations personnelles ont été recueillies et la raison pour la collecte et le stockage. Ceci est un consentement volontaire et vous pouvez retirer votre consentement à l’utilisation de vos données personnelles à tout moment.

3. Veuillez consulter le tableau ci-dessous pour voir à quelles fins nous traitons (utilisation, stockage, etc.) les données personnelles, ainsi que les motifs légaux pour ce traitement et la période de conservation.

Objectif Catégories de données personnelles Motifs légaux Durée de conservation
Établissement et / ou exécution d’un contrat.

Gestion de la clientèle et services de support technique.

Données d’identification, profession et métier, coordonnées professionnelles. L’exécution d’un contrat avec vous ou votre entreprise; et l’administration inter-groupe. Pas plus longtemps que nécessaire, y compris aussi longtemps que cela est raisonnablement nécessaire pour satisfaire aux exigences réglementaires, résoudre les différends juridiques, faire respecter les conditions contractuelles.
Développement, test, amélioration et dépannage de produits. Données d’identification, profession et métier, coordonnées professionnelles. Intérêts légitimes de SCUK dans l’amélioration de ses produits et services. En accord avec le temps nécessaire à l’atteinte de l’objectif.
Marketing direct. Données d’identification, profession et métier, coordonnées professionnelles. Intérêts légitimes de SCUK dans la promotion de ses produits et services, ou consentement dans la mesure où cela est nécessaire dans le cas du marketing par courrier électronique. Pas plus que nécessaire en fonction de l’objectif et après cela jusqu’à 12 mois à compter de votre dernière interaction avec nous ou votre compte.
Site Web et services en ligne. Données d’identification, navigateur internet et système d’exploitation, informations relatives à votre navigateur ou appareil avec lequel vous accédez à notre site Web ou des services sous notre contrôle, adresse IP, localisation. Intérêts légitimes de SCUK dans la protection de ses biens et la sécurisation de son site web et de son service en ligne. Pas plus que nécessaire, y compris aussi longtemps que cela est raisonnablement nécessaire pour satisfaire aux exigences réglementaires, résoudre les différends juridiques, faire respecter les conditions contractuelles.

Nous pouvons conserver vos données jusqu’à un mois après la période de conservation indiquée afin de traiter leur suppression.

4. Nous pouvons autoriser l’accès à toute information (y compris les catégories de données personnelles comme celles-ci) fournie par vous ou un tiers agissant en votre nom à SCUK, afin de se conformer à un processus légal valide, tel qu’un mandat de perquisition, assignation ou demande du tribunal et de protéger nos droits et propriété. Si cela est justifié, nous pouvons également permettre l’accès à ces informations dans des situations d’urgence exceptionnelle où la sécurité physique est menacée.

5. Nous nous réservons le droit de divulguer toute information obtenue de ou à votre sujet à des tiers dans le cadre d’une fusion, d’une acquisition, d’une faillite ou de la vente de la totalité ou de la quasi-totalité des actifs de SCUK.

6. À l’exception de ce qui est décrit ici, nous ne vendons, n’échangeons ni ne louons pas vos données personnelles à des tiers en dehors de SCUK.

STOCKAGE ET TRANSFERT DE DONNÉES

7. Nous stockons vos données personnelles dans l’Espace économique européen («EEE»). Cependant, nous pouvons stocker ou transférer vos données personnelles (toutes ou en partie) en dehors de l’EEE à :

  • Sumitomo Chemical Company (“SCC”) au Japon ou d’autres sociétés affiliées de SCC aux fins décrites ci-dessus ;
  • Les tiers à qui SCUK sous-traite tout ou une partie du traitement de données, comme les agences de marketing et de communication qui ont accepté de traiter vos renseignements personnels selon le présent avis de confidentialité, les fournisseurs de services, fournisseurs d’hébergement et d’autres rôles pertinents; et / ou
  • Web analytique, pare-feu ou fournisseurs de moteur de recherche.

8. En cas de transfert de données personnelles vers un pays en dehors de l’EEE, SCUK assure systématiquement l’application d’un niveau de protection adéquat de ces données personnelles par des moyens agréés. Vous pouvez demander plus d’informations sur ces mesures (y compris des copies le cas échéant) en contactant SCUK via les informations de contact ci-dessous.

VOS DROITS

9. Sous réserve de la loi applicable, vous pouvez avoir tout ou partie des droits suivants concernant vos données personnelles. Vous pouvez exercer ces droits en contactant SCUK en utilisant les informations de contact ci-dessous.

Veuillez inclure vos données personnelles ainsi que certains moyens de vérifier votre identité (par exemple une copie de votre carte d’identité), ainsi qu’une idée des informations que vous pensez que SCUK a recueilli à votre sujet.

Veuillez noter que SCUK peut rejeter des demandes excessives ou une mauvaise utilisation du droit concerné.

a. Droit d’accès. Vous pouvez avoir le droit d’obtenir confirmation que SCUK traite des données personnelles vous concernant et, le cas échéant, d’accéder à une copie de celles-ci. Pour certains types de données, vous pouvez également avoir un droit à la portabilité des données.

b. Précision des données: droit de rectification et droit d’effacement. Vous pouvez avoir la possibilité de rectification (en cas de données inexactes ou incomplètes) ou d’obtenir l’effacement de vos données personnelles, à condition que les exigences légales applicables soient remplies. Le droit d’effacement est soumis à diverses exceptions, notamment en ce qui concerne les données à caractère personnel dont le traitement est nécessaire pour soutenir un litige ou pour se conformer aux exigences légales en matière de conservation.

c. Limites de traitement: droit de restriction, droit d’opposition et de consentement. De plus, vous pouvez avoir le droit de vous opposer au traitement des données personnelles sur la base des intérêts légitimes de SCUK (voir le tableau ci-dessus) et d’obtenir par ailleurs la restriction de certaines formes de traitement dans des circonstances spécifiques. En particulier, en ce qui concerne le traitement des données personnelles à des fins de marketing direct, vous pouvez avoir le droit de vous opposer à tout moment. Si un traitement est basé sur le consentement, vous pouvez avoir le droit de retirer ce consentement à tout moment (sans que cela n’affecte le traitement avant le retrait du consentement).

d. Droit de déposer une plainte auprès des autorités de surveillance. Vous avez peut-être le droit de déposer une plainte auprès de l’autorité de surveillance, en particulier auprès de l’autorité de protection des données compétente pour votre lieu de résidence ou auprès de l’autorité de contrôle principale de SCUK, à savoir le Royaume-Uni. Bureau du commissaire à la protection des données (www.ico.org.uk).

ENFANTS

10. Les services de SCUK ne sont pas dirigés ou ciblés aux enfants, et SCUK ne recueille pas sciemment des informations auprès des enfants. Si SCUK apprend qu’un enfant lui a fourni des données personnelles, il déploiera des efforts raisonnables pour supprimer ces informations de ses fichiers.

ACCEPTATION DE L’UTILISATEUR DE CET AVIS

11. En visitant le site internet, vous reconnaissez que vous avez (eu l’occasion de) pu vous familiariser avec l’avis de confidentialité de SCUK.

12. Nous nous réservons le droit, à notre seule discrétion, de changer, modifier, ajouter ou supprimer des parties de cet avis de confidentialité à tout moment. Nous notifierons ces modifications conformément à la législation applicable en matière de protection des données et les modifications seront publiées sur cette page.

COMMENT FAIRE UNE DEMANDE D’ACCES AUX DONNEES

Veuillez contacter : datateam@sumitomo-chem.co.uk avec pour sujet : Demande de protection des données client, merci de bien vouloir nous préciser votre nom, votre courriel et la raison de votre prise de contact.

Date de l’avis: 22nd May 2018

Version 1.1